When typing in the Search field in the Windows 7 Start Menu, I also get results from Outlook. When presenting, you often start my applications via a Search in the Start Menu as well. Obviously, we do not want to reveal my contacts and some other data that You’ve stored in Outlook to others when doing this.
How can you prevent the Search results to also reveal Outlook data in the Start Menu?
In situation privacy is a issue when you share a single logon for a computer and data is protected via passwords on pst-files; the Start Menu Search will then give easy access to get an impression of what is stored in any Outlook mail profile. While this registry modification does increase the difficulty of getting information via search results, it does not make it impossible.
If privacy is really an issue, use separate user logons for the computer or at least disable your mailbox from being indexed. You can disable indexing via;
- Click on File and then select Options
- Now chose “Search” option in left hand pane
- Now under sources click on the Indexing Options
- You need to click on the button Modify
- Uncheck the tick next to Outlook to disable search indexing in Outlook 2010
When adding an AutoCorrect entry, you noticed that there is an option for “Plain text” and “Formatted text”. However, this option is greyed out and defaults to “Plain text”.
How can you enable this option in order to store AutoCorrect entries with formatting?
Saving AutoCorrect entries with formatting is only supported when using Outlook 2007, Outlook 2010 or when having Word set as your email editor when working with Outlook 2003 or previous.
1. Type your formatted text, which you would like to add as an AutoCorrect entry,
in a (new) message.
2. Open the AutoCorrect dialog;
* Outlook 2003 and previous with Word set as your email editor
Click on Tools menu and then selct AutoCorrect Option
* Outlook 2007
Click Office Logo, Now click on the button Editor Options then go to the option
section Proofing and now select the button AutoCorrect Options.
* Outlook 2010
Click on the File menu and then select “section Options” and now click on
section Mail, Now you will find an option called button Spelling and AutoCorrect
after this select section Proofing, so you find the button AutoCorrect Options
3. Your template text will automatically be copied into the replacement text field.
Type your keyword and make sure you select the “Formatting text” option to
How to change Search result highlighting color in Outlook 2010
When you use Instant Search in Outlook 2010, the words you have used in your search query will be highlighted. To change the highlight color (or to turn this feature off completely) follow steps mentioned in this article;
Steps to be followed:
1. Open Microsoft Office Outlook 2010 and then select “File Menu”
2. Now click on “Options tab” in left hand pane.
3. Then select “Search option” and then look for “Highlight search terms in the results” option.
4. Now click drop down bottom and change color.
Outlook 2010: Quick step feature
What are Quick Steps:
Quick Steps are easy-to-use one-click buttons which perform multiple actions at once. If you file your mail, they can be a life saver – one click and that conversation is filed away and marked as read. If you send e-mail to the same people over and over – one click and you have a new email to your team. As your work style in Outlook changes, you can configure Quick Steps to work the way you do.
How to create Quick step in Outlook 2010:
Let’s take a example of “To Manager” from the available Quick Steps, in order to start using it you will need to enter the email address of your manager, you can also change the label and title of the quick step.
If you’re using Microsoft office Outlook 2010 you’ll notice the new Quick Steps section in the Ribbon. There are some included by default and they can be customized. To configure or change Quick Steps, on the Home Tab, use the dropdown arrow in the Quick Steps box, then select Manage Quick Steps.
A new window will open up displaying the list of you can move the order of the quick steps by clicking on the arrow, this will rearrange them.
In addition to that you can also modify, duplicate or delete the quick step, to modify the quick step click on the modify button.
Now we can edit the step. For example, we want to always forward certain emails to our boss. Enter in your managers email address and you can also select to flag it, select the type of importance, and add extra text for it. We also added an action to move the email to a specific folder in Outlook.
People who like Keyboard also like the fact that you can create a shortcut key for the step too. When you’re done making adjustments to the step make sure to save it.
Once you have made the changes click on the Save button to apply them, finally click on the Ok button in the Quick steps window.After saving your Quick Step, open an email you want to send to your boss and click To Manager from the Quick Steps box.
The email will be opened so you can forward it, and add more recipients as well if you want.
Outlook 2010: Conversation management tool
Manage large amounts of e-mail with ease. Condense, categorize, or even ignore entire conversations with a few clicks. With new conversation management tools and the improved Conversation View
If you are in conversation with your friend regarding some sort of business deal for the past couple of months, you will need to go through a bundle of emails to track down the history of your conversation. Microsoft Outlook 2010 offers an easy conversation management feature, so that all of your emails are now grouped into conversations based on the subject of the mail.
Microsoft office Outlook 2010 groups emails with the same subjects together and you will see a drop down button along with such emails, simply hit it and you will find all the older emails linked here. Click any email to view it.
Whenever you will click the drop down button, you will see all the older emails attached. If to ignore the main conversation group, all emails inside it will be ignored, same goes for other actions, such as, delete, move, etc.