Outlook 2010: Quick step feature

Outlook 2010: Quick step feature

What are Quick Steps:

     Quick Steps are easy-to-use one-click buttons which perform multiple actions at once. If you file your mail, they can be a life saver – one click and that conversation is filed away and marked as read. If you send e-mail to the same people over and over – one click and you have a new email to your team. As your work style in Outlook changes, you can configure Quick Steps to work the way you do.

How to create Quick step in Outlook 2010:

Let’s take a example of “To Manager” from the available Quick Steps, in order to start using it you will need to enter the email address of your manager, you can also change the label and title of the quick step.

If you’re using Microsoft office Outlook 2010 you’ll notice the new Quick Steps section in the Ribbon. There are some included by default and they can be customized. To configure or change Quick Steps, on the Home Tab, use the dropdown arrow in the Quick Steps box, then select Manage Quick Steps.

A new window will open up displaying the list of you can move the order of the quick steps by clicking on the arrow, this will rearrange them.

In addition to that you can also modify, duplicate or delete the quick step, to modify the quick step click on the modify button.

Now we can edit the step. For example, we want to always forward certain emails to our boss. Enter in your managers email address and you can also select to flag it, select the type of importance, and add extra text for it. We also added an action to move the email to a specific folder in Outlook.

People who like Keyboard also like the fact that you can create a shortcut key for the step too. When you’re done making adjustments to the step make sure to save it.

Once you have made the changes click on the Save button to apply them, finally click on the Ok button in the Quick steps window.After saving your Quick Step, open an email you want to send to your boss and click To Manager from the Quick Steps box.

The email will be opened so you can forward it, and add more recipients as well if you want.

These steps can be followed on Windows Xp and Windows 7

3 responses to “Outlook 2010: Quick step feature

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